Administrative Support II

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Department of Physics and Astronomy’s team of faculty, staff, researchers, and program students has over 200 members, all passionate about understanding the fundamental laws that govern the Universe and all that it contains. In our state-of-the-art research facilities on campus and around the world, we make discoveries and share our knowledge with a diverse academic and research community. We aspire to be an equitable, diverse, inclusive, and decolonized environment where all members are valued and respected. If you are inspired to join our community, we look forward to hearing from you.

Responsibilities

The Administrative Support II will contribute to the efficient running of the department by performing a range of administrative tasks in accordance to policies and procedures. The incumbent will assist with the day-to-day administrative activities in the department, provide support for leadership and administrative roles, and respond to general inquiries. They will be a helpful point of contact for students, faculty, staff and collaborate with numerous functional areas on campus. The incumbent will be responsible for a variety of tasks such as mail distribution, shipping/receiving, procurement, room bookings and building inquiries. They will upkeep various calendars, lists and files, as well as prepare and/or distribute various communications. The Administrative Support II will assist with the coordination of meetings, events, and visitors ensuring any required resources are available and associated documentation is completed. The incumbent may be required to support with various Finance, Human Resource, and Collective Agreement related tasks as directed by the Administrative Officer and Department Chair.

Qualifications

Education:

• Community College Diploma in an administrative field or a higher education degree

Experience:

2 years of administrative experience providing customer service, preferably in an academic institution

Skills, Abilities & Expertise:

• Knowledge of general office procedures
• Professional written and verbal communication skills
• Computer skills with the ability to learn and use software programs
• Basic computer skills in Microsoft Office Suite
• Ability to maintain a positive, outgoing attitude with genuine customer service orientation
• Ability to follow formal business practices with high attention to detail
• Ability to multi-task and maintain an organized and effective personal work environment
• Adapts readily and effectively to changing priorities and demands
• Personable and courteous in working relationships with colleagues, students and the public
• Demonstrated ability to understand and resolve external and internal partner issues
• Ability to work independently and effectively as a member of the team to achieve department goals
• Ability to work in a manner that is compliant with confidentiality requirements

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Background Checks

While transcripts are not required for the interview, they may be required prior to an offer of employment.

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume. Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.