Administrative Assistant

The Canadian Air Transport Security Authority (CATSA) has one (1) exciting indeterminate opportunity within the Operations branch at the Calgary International Airport (YYC).

This position represents an opportunity for career-driven individuals seeking a position within an organization that inspires growth and promotes excellence to make a difference and contribute to CATSA’s unique culture as it strives to excel in air transport security.

Why is CATSA a great fit for you?

CATSA is a world leader in aviation security and screening with a mandate to protect the public. A Crown corporation, it features a mix of public service and private sector diverse backgrounds, reflecting the varied background of its employees. CATSA encourages innovation and creativity and offers a healthy and diverse workplace where employees can be their true selves and feel energized and proud.

If you are a motivated professional seeking a position within a multifunctional and collaborative environment and you are looking for the next great adventure, CATSA is the place for you!

Summary of responsibilities:

The Administrative Assistant is responsible for supporting the IT Director’s office with administrative tasks assigned by the Advisor, Program Coordination, Information Technology (IT) and supporting the IT Security Program with administrative tasks assigned by the IT Security Manager. The Administrative Assistant performs all other duties and responsibilities related to the position as required.

What you need to succeed

• Successful completion of a high school or college diploma with relevant experience in the field of Office administration.
• A minimum of one (1) to two (2) years of experience in providing administrative services.
• A minimum of up to two (2) years of experience in organizing and preparing a variety of documents, reports, and presentations.
• Experience processing invoices.
• Experience maintaining budget or other spreadsheets.
• Experience tracking and maintaining data on various activities, projects, and initiatives.
• Knowledge of methods, techniques and practices related to general administration and secretariat support planning and coordination.
• Advanced knowledge and experience with Microsoft Office software, specifically Outlook, Excel, Teams, and Word.

This position is best suited to individuals with the following skills and abilities:

• Ability to multi-task and manage priorities efficiently; ensure files are up to date.
• Ability to anticipate others’ needs and proactively act upon this knowledge.
• Ability to communicate (oral and written) in a clear and concise manner.
• Integrity, discretion, and diplomacy.
• Strong attention to detail.
• Strong client service orientation.
• Independent, adaptable, and willing to work in teams.

Valuable skills include:

• Experience in coordinating travel or event arrangements and preparing and processing claims and invoices.
• Experience in implementing, monitoring, and identifying areas for improvement with respect to administrative processes, filing, and tracking systems.
• Experience in taking meeting minutes and maintaining action item trackers.
• Knowledge of CATSA's mandate and priorities, as well as an awareness of relevant legislations impacting CATSA.

Specific work requirements

• Ability to work overtime as required;
• Language Profile: English Essential;
• Ability to obtain and maintain a Secret security clearance;
• Be a Canadian citizen or permanent resident.

How to apply:

If you feel you are the ideal candidate for this position, please submit your application before January 24, 2025, by 11:59pm EST.

• Please note that candidates who meet all the position requirements, including the language profile, will be given first consideration, however, we invite all interested candidates to submit their applications;
• While we appreciate all candidates’ interest, only those being considered in the process will be contacted;
• CATSA will use this opportunity to establish a candidate pool that may be used to staff permanent or fixed-term positions with similar responsibilities and qualifications;

CATSA is dedicated to an inclusive selection process and work environment. If you require accommodation, please advise the Human Resources representative when you are invited to meet with us regarding this employment opportunity.

Inclusion & Diversity

As an employer committed to a diverse workforce, we encourage candidates in designated groups - women, visible minorities, Aboriginal persons, and persons with disabilities - to apply and self-identify by answering the questions on the online application form.