Legal Administrative Assistant

Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity as a Legal Administrative Assistant in our Toronto Commercial Real Estate Group, New Homes & Condominiums. As a member of the team, you will play a key role in managing the legal and administrative aspects of the practices of a team of successful Law Clerks.

Please note that this role is for a one-year contract (with the potential for permanent full-time), including a hybrid role with a combination of onsite and remote work.

What You’ll Do

You will be the go-to person for your team who will depend on your guidance and support to keep them organized. You will be involved in a wide variety of administrative tasks, including document production and organization of condominium and house sales files. Responsibilities include, but are not limited to, creating and organizing file folders for each agreement, entering information into LawyerDoneDeal/ Conveyancer and generating documentation (forms, post-closing reports, final occupancy, correspondence), handling enquiries from solicitors for the purchasers, preparation of accounts, and various administrative tasks such as photocopying, faxing, scanning. This position requires someone who thrives under tight deadlines and is available to work overtime as needed.

What You Bring

You have established yourself as a key resource in your successful legal career. Your history includes a Legal Assistant Diploma, coupled with a minimum of one to five years of administrative assistant experience in Commercial Real Estate. You have strong administrative, organizational, and interpersonal skills. Familiarity with LawyerDoneDeal is an asset. You are detail-oriented and can effectively meet deadlines, work well in a team setting, manage a fast-paced workload, and provide an exceptional level of client service. You are motivated, a self-starter, and able to work independently. You have a keen interest in learning, embrace evolving technology, and have strong skills in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro. Prior experience with Desksite, IntApp, and 3E or similar document management, file opening, and accounting software is helpful.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation And Benefits Package

Fun Work Environment

Continuous Learning & Development

McMillan = You

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.