Clinical Research Coordinator

JOB SUMMARY: We are seeking a highly organized and detail-oriented Research Coordinator with dry lab research experience to join our dynamic team at the Harquail Centre for Neuromodulation. In this role, you will coordinate and support research projects focused on neuromodulation and brain science, working closely with multidisciplinary teams to ensure smooth execution and efficient data management. The ideal candidate will be responsible for regulatory preparation (ex. REB and Health Canada), grant preparation/writing, manuscript preparation/writing, as well as general study setup, coordination, and ongoing maintenance.

About Harquail Centre for Neuromodulation at Sunnybrook Research Institute (SRI)

Sunnybrook Health Sciences Centre is a leading academic health institution in Canada, with 1.2 million patient visits and $100 million in annual research funding. The Hurvitz Brain Sciences Program focuses on treating and researching complex brain conditions, building on decades of expertise in brain disease management.

Sunnybrook is a pioneer in neuromodulation, a rapidly advancing field that uses innovative technologies to target brain circuits for treating various brain disorders. The Harquail Centre for Neuromodulation (HCN) is among the first to offer a full spectrum of neuromodulation therapies in a state-of-the-art facility. With internationally recognized researchers, HCN focuses on minimally invasive technologies to address the root causes of conditions such as Alzheimer's, Parkinson’s, ALS, essential tremor, brain tumors, major depression, and OCD. Our experts are committed to developing personalized, cutting-edge treatments, expanding our impact locally and globally as the field continues to evolve.

Key Responsibilities

• Assist with study start-up, feasibility, and regulatory submissions, including application preparation, logistical coordination, and service agreements.
• Support Research Ethics Board (REB) and Health Canada submissions, renewals, amendments, and reporting.
• Coordinate study activities, including informed consent, study visits, and protocol execution.
• Oversee data collection, organization, and analysis, including computational modeling, data mining, and statistical analysis.
• Contribute to the review and editing of study documents such as protocols, SOPs, ICFs, budgets, and amendments.
• Liaise with study managers, internal Sunnybrook/SRI teams, and external collaborators to ensure smooth procedure flow.
• Assist with patient recruitment by reviewing clinical notes for inclusion/exclusion criteria.
• Ensure compliance with study protocols and regulatory/institutional policies.
• Maintain study-related records, including case report forms, clinical records, and regulatory documentation.
• Report adverse events to appropriate staff and oversight bodies.
• Manage data entry, query resolution, and assist with site monitoring or audits by preparing case report forms and trial charts.
• Familiarity with study protocols and assist with patient flow during treatment and study visits.
• Provide support to study participants, helping them navigate the hospital during visits and assessments.
• Contribute to knowledge translation and publication efforts, including writing, literature reviews, and data processing.
• Assist with study invoicing, expenditure tracking, and account management.
• Provide general administrative and lab support as needed.
  
  

Essential Qualifications

• Bachelor’s degree in health sciences discipline and 3 years of experience.
• Experience with research ethics board submissions and matters, grant preparation, or manuscript writing.
• Experience with Good Clinical Practice, clinical research trials and electronic data capture databases.
• Strong interpersonal, time management and organizational skills.
• Strong writing and language skills.
• Strong attention to detail required.
• Experience in imaging, neuroinformatics or advanced data visualization an asset.
• Working knowledge of general-purpose computer software (including Excel, MS Word, Power point).
• Ability to set priorities and manage time successfully to coordinate workflow around deadlines and shifting priorities.
  
  

In Addition, You Will Be Expected To

• Work within the larger context of Sunnybrook Health Sciences Centre (SHSC) and observe Hospital and Research Institute rules and regulations, policies, procedures, practices, safety procedures and current legislation, in particular the Human Rights Code regarding discrimination and harassment.
• Ensure the confidentiality of patient, employee and Hospital information at all times.
• Work cooperatively and constructively with the other members of staff.
• Perform the above functions in a manner, which reflects SHSC Hospital philosophy and mission of service, while promoting and maintaining good public relations with patients, visitors and staff.
  
  

In accordance with Canadian Employment and Immigration guidelines, applicants must be eligible to work in Canada. Sunnybrook Research Institute is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Qualified applicants are invited to submit their resume, cover letter and contact information to the attention of Dr. Ben Davidson at: [email protected]. Please include the job title (Clinical Research Coordinator) in the subject line of your email.

We would like to thank all applicants, but only those selected for an interview will be contacted.

Deadline for application: Until positioned is filled

Sunnybrook Research Institute is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.