Executive Assistant

About NSSM

At NSSM, we pride ourselves on fostering a collaborative and supportive environment where our team members are empowered to grow and contribute to meaningful community impact. Join us in delivering exceptional care in order to change the lives of folks in North Vancouver.

Job Description

NSSM is seeking a highly organized and proactive Executive Personal Assistant/Administrator to support a busy CEO with a range of administrative and personal tasks. The ideal candidate will have excellent organizational and multitasking skills, strong attention to detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Communication Management

• Coordinate internal and external communications on behalf of the CEO.
• Act as a liaison between the CEO and internal/external stakeholders, including clients, partners, and NSSM team members.
• Draft and respond to emails on behalf of the CEO, ensuring professionalism and accuracy in all communications.

Administrative Support

• Provide administrative assistance such as drafting correspondence and employment contracts, preparing presentations, and organizing documents.

Meeting Coordination

• Arrange and prepare materials for meetings, including agendas, presentations, and follow-up actions.
• Attend meetings, take minutes, and distribute notes to relevant parties as necessary.

Project Support

• Assist with special projects, research initiatives, and ad-hoc assignments as directed by the CEO.
• Maintain project timelines, track progress, and provide regular updates to ensure objectives are met.

Event Planning

• Support event planning and coordination for company initiatives.

Marketing Support

• Prepare and execute social media posts and email blasts.
• Review and track financial and patient visit data and provide reports to CEO on a weekly basis.

Confidentiality

• Handle sensitive information with the utmost confidentiality and discretion.
• Maintain a high level of professionalism and integrity in all interactions and communication.

Requirements

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Proficiency with Canva and Mailchimp would be a benefit.
• Ability to work independently and prioritize effectively.
• Discretion and professionalism in handling sensitive information.
• Valid driver's licence.

Salary range $48,000 - $58,000 depending on experience

To Apply:

Please send your resume and a brief cover letter outlining your qualifications. We look forward to welcoming you to our team!