Office Manager

About Us

NumerixSQuant is a high-performance team of post-grads and Ph.D.'s in Physics, Math, Engineering, and Computer Science that uses data, technology, and innovative research to create sophisticated quantitative trading strategies.

Location: Vancouver, BC (1055 West Georgia, RBC building)

Work Arrangement: Fully in-office (no remote)

Position Type: Permanent, Full-time

Core Hours: 9am-5pm

About You

You are a proactive, problem-solving, and operationally minded professional with over 10+ years of experience overseeing the office of a small, dynamic company. Your primary focus is on HR functions, including recruitment (ideally of technical experts). You thrive in a mission-critical environment working with high-performance staff and excel at ensuring the team can meet its objective.

What You'll Do

HR functions:

• Manage the recruiting process including on-line assessment tools, scheduling meetings, interviews, and travel arrangements to ensure a high-performing team.
• Manage and execute new employee onboarding, including relaying employee performance feedback both during and beyond the 3 month-probationary period.
• Oversee all end-to-end HR functions including reviews for employees, documentation for reviews/performance, implementing PIP if required, feedback, and conflict resolution.
• Records management for employees and annual reporting, including immigration and work permit requirements when applicable.
• Liaise and coordinate with external advisors/resources, such as immigration and employment lawyers.
• Manage HR and employee-related technology, including subscription tools and website-related administration.

Administrative functions:

• Identify and address administrative issues with resourcefulness and efficient problem-solving.
• Support the CLO and CFO with annual corporate and compliance duties, as well as other areas as required.
• Handle communication with external providers including follow-ups, problem resolution, and real-time escalation.
• Handle emails, phone calls, mail, and internal communications.
• Oversee office maintenance and upkeep, including office supplies and healthy snacks.
• Ensure office equipment (printers and computers) are functional and follow-up with any IT-related needs.
• Keep team members organized for attending events or conferences.

What You Bring

• 10+ years' experience as an office manager with full cycle HR capabilities (recruiting to hiring to firing).
• Completion of post-secondary education.
• Experience working both autonomously and collaboratively in a small, high-performance team environment.
• Knowledgeable of the B.C. Employment Standards Act and experience working with employment lawyers.
• Sophisticated interpersonal skills to tactfully work with external providers, the PhD team, and leadership.
• Ability to handle conflict and deal with challenging situations that arise.
• Work unobtrusively with the technical team but be able to provide feedback.
• Independent and results-driven problem solver with a continuous-improvement mindset and knows when to escalate.
• Excellent planning and prioritization skills with the ability to remain flexible and adaptable to business demands.
• Excellent written and verbal communication skills.
• Confidence and experience with G Suite applications and tools.
• An unflappable attitude with the ability to foster a focused and performance-driven work environment.
• Always maintain professionalism and utmost confidentiality.

Compensation & Benefits

• Annual salary from $85,000-$100,000/year, commensurate with experience and skillset.
• Extended healthcare benefits including dental, vision, paramedical providers (such as physio, etc.) up to $500 per practitioner per year, and an additional $1,000 per year in a Health Care Spending Account.
• RRSP matching on a dollar-for-dollar basis.

How to Apply

McNeill Nakamoto Recruitment Group is the recruitment partner for NumerixSQuant. Please do not contact NumerixSQuant regarding this position.

Individuals meeting the criteria above are encouraged to apply by emailing with the subject line: Application for NumerixSQuant. Please include a resume with your online application.

Thank you for your interest in this position.