Legal Assistant - Patent and Trademark

Who We Are:

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected, and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce, and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career, and your life.

What We Are Looking For:

Aird & Berlis LLP is looking for a Legal Assistant primarily focused on a Patent Practice and has good knowledge and understanding of Trademark work as well. The ideal candidate should have worked in both areas of Patent and Trademark. The successful candidate should be an expert communicator and will thrive in an environment where they can work both independently and in collaboration with colleagues. They should have a proven track record of working in a fast-paced environment and managing a high-volume practice.

The successful candidate should have a customer service mentality for both internal and external clients, as well as a strong sense of urgency is essential in this role.

Responsibilities:

• Monitor all trademark and patent matter due dates and follow-up accordingly
• Prepare forms and application filing papers for Canadian, US and Patent Cooperation Treaty (PCT) applications
• Prepare, amend and attend to electronic filings and prosecution of Canadian, US, and International trademark and patent applications and related reports
• Monitor and attend to due date reports
• Correspond/communicate with clients
• Process expense reports
• Coordinate a high volume workload with great accuracy and organization
• Calendar management
• Manage duties related to accounting and specifically accounts/billing
• Handle daily administrative tasks
• Produce the highest quality of work
• Accountable for all work assigned
• Take initiative
• Confidential

Requirements:

• Minimum of 5 years of previous experience as an Intellectual Property Legal Assistant focused on Trademark and Patent area
• Successful completion of a post-secondary education
• Ability to use discretion when dealing with confidential information
• Working knowledge of CIPO’s online systems would be an asset
• Handle time pressure situations and stress of multiple demands

Skills:

• MS Office Suite 365 (including Word, Excel, and Workshare Compare)
• Knowledge of PATTSY is considered an asset
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

Why You Should Apply:

• Opportunities for growth and on-the-job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact [email protected] and we will work with you to provide accessibility support.