Accounting Administrator

The business

When businesses or organizations have a pressing challenge, McMillan Vantage has the senior expertise with a deep understanding of what you need to know, when you need it most. Our vision is to become the firm of choice for clients requiring government relations, strategic communications, advocacy, corporate purpose, Corporate Purpose and Sustainability advisory services. McMillan Vantage is unique in Canada thanks to our strategic partnership with one of Canada’s leading national business law firms—McMillan LLP. Learn more here.

The role

McMillan Vantage is hiring a full-time Accounting Administrator to assist in growing the finance and administration department. You will support accounts receivable, accounts payable, and internal financial reporting functions. The role is best suited for an individual with high attention to detail who is looking to work in an efficient, team-oriented environment.

We encourage those to apply who are looking to build an accounting career at a growing 30+ person professional services firm. We seek accounting graduates who are starting or early in their accounting career but are looking for upward career mobility as our company grows.

Team Vantage operates in a hybrid model with team members spending one day a week in the Ottawa office with ability to get to the office for more, if required.

The responsibilities

McMillan Vantage team members are talented, highly-organized team players with the ability to work effectively on several projects at one time.

Support the Accounts Receivable process:

• Prepare and distribute customer invoices in collaboration with internal team members
• Monitor customer accounts and communicate with customers to resolve billing inquiries and facilitate timely payments
• Receive and process cash receipts and related bank reconciliations
• Maintain up to-date customer records, including contact information and contract terms

Support the Accounts Payable process:

• Process incoming invoices and ensure adherence to internal purchase policies
• Collaborate with internal team members to ensure accuracy of invoices and timely payment approvals
• Maintain vendor records, including contact information and payment terms
• Process employee expense reports, ensuring compliance with company policies and budget requirements

Other:

• Maintain detailed records of receipts and disbursements
• Prepare commodity tax returns (HST/QST)
• Support the implementation and maintenance of internal financial controls
• Assist with monthly general ledger reconciliation, month-end close
• Assist with the preparation of monthly financial reports
• Support the finance and administrative team with internal projects
• Participate in McMillan Vantage weekly team calls, corporate initiatives, and strategic planning.

The qualifications and competencies

• Working knowledge of Quickbooks and Microsoft Office (Excel) strongly preferred
• Formal accounting or bookkeeping education required from a University or College
• Professional experience in an accounting or bookkeeping preferred but not essential
• Proactive problem-solving skills and a commitment to ongoing process improvement
• Proven experience working independently with strong time and project management skills
• Flexibility and eagerness to learn new things and show initiative in a growing professional services firm
• Ability to manage several projects to meet tight deadlines

McMillan Vantage is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all firm members.

The details

Please apply by providing a combined cover letter and resume to UKG (Ultipro) at your soonest convenience. Interviews will begin the week of February 10 and continue until the role is filled. We thank all applicants in advance. Only those selected for further consideration will be contacted.