Sales & Events Administrative Assistant

WinSport


Date: 1 week ago
City: Calgary, AB
Contract type: Full time
Job Details

Description

Responsibilities

  • Administrative Support: Provide administrative support to the sales and events team and COO, including pulling reports, organizing meetings, taking minutes, and chasing up overdue client payments.
  • Sales & Events Support: Assist sales leaders in improving productivity and help Event Specialists prioritize their time by providing various support services.
  • Lead Qualification: Handle all incoming new inquiries sent through the sales inbox, sales phone line, or website, and divert them to the appropriate business unit or sales person.
  • Facility Showcasing: Assist in showcasing facilities and related activity areas to qualified customers.
  • Special Projects: Assist the department with special projects as needed.
  • Event Management: Manage internal events, team builders, and tenant event requests and logistics. Provide on-site event support when needed.
  • Safety Compliance: Demonstrate safe work practices at all times by adhering to safety policies and procedures. Report any safety hazards or concerns to the appropriate individuals. Review all OH&S notices and distribute to OH&S board.
  • Other Duties: Perform other duties as required.

Qualifications

  • Experience in sales, hospitality or events considered an asset.
  • High level of energy with strong communication, interpersonal, relationship building and negotiating skills.
  • Ability to work independently and as part of a team.
  • Ability to work with and instruct teams in other departments outside of your own
  • Ensures professionalism and quality in all situations.
  • Proven organizational, time-management and multi-tasking skills.
  • Must be proficient in MS Office (Word, Excel, Outlook, PowerPoint, etc).
  • Strong customer service focus.
  • Must have a valid driver’s license and the ability to work a flexible schedule including extended days, evenings and weekends as necessary.
  • Effective people skills and well developed oral and written communication skills and the ability to communicate and interact effectively at all levels.
  • Highly organized, detailed and able to prioritize and work on several events/projects simultaneously while demonstrating flexibility in working with last minute changes.
  • Effective follow through skills regarding a multitude of daily administrative and logistical requirements.
  • Strong verbal and written communication skills, including but not limited to the ability to comprehend, transmit, edit and create well written instructions and business correspondence.
  • Experience with Ungerboeck (Momentus) Event Management software considered an asset

Physical Demands

  • Standard office environment with significant time in front of computer screen
  • Flexible work times based on business needs
  • The ability to multi-task in a fast-paced environment

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